Prairie State Wire

Illinois State Board of Education East St. Louis Financial Oversight Panel met March 26.

Here are the minutes provided by the panel:

1. Call to Order

A. Roll Call

1. Call to Order

FOP Chair will call the meeting to order.

2. PRAYER

3. ADOPTION OF AGENDA

A. Adoption of Agenda Giving the Oversight Panel Chairperson Discretion to Take Agenda Items Out of Order.

3. ADOPTION OF AGENDAMotion to Approve the Agenda.

4. PUBLIC COMMENTS

The Financial Oversight Panel (FOP) will hear comments from individuals who have requested to address the FOP. Please obtain and complete a Public Comment Card (located at the Security Desk) and submit to the FOP Secretary prior to the start of the Meeting. In order to honor everyone's time, please keep your comments to five minutes.

5. PRESENTATIONS / RECOGNITIONS

School District 189 Students Receive Racial Harmony Awards

Congratulations to the students recognized as 2024 Racial Harmony Awardees. These students will be publicly recognized at the Annual Racial Harmony Student Awards Ceremony on February 25, 2024 for promoting good will in their school community. Student awardees include:

Cayden Brown Officer Elementary, Grade 4

Breanna Foster Dunbar Elementary, Grade 4

Emoni Ratliff Wright Elementary, Grade 4

Ruth Marcos-Alonzo Avant Elementary, Grade 5

Shaniya McKinney Lincoln Middle, Grade 8

Mykenzie McCollier Mason/Clark Middle, Grade 8

Rosarion James Younge School of Excellence, Grade 8

Dalaney Scruggs East St. Louis Senior High, Grade 12

Zykia Sanders Bush Alternative, Grade 11

Flyers Football Coach Inducted into Illinois Hall of Fame

Darren Sunkett is among the very prestigious class of coaches that will be inducted in the Illinois High School Football Coaches Association Hall of Fame Class of 2024. The coaches will be honored at a luncheon at the I Hotel and Conference Center in Champaign on Saturday, March 23, 2024. Darren Sunkett has coached the East St. Louis Flyers Football Team for 23 years, winning 11 state championships. Coach Sunketts 211 wins are the most in the history of our football program and his tenure is the longest.

Celebrating Athlete Alumnus

Congrats to East St. Louis Senior High School alumnus Smiley Bradford. As a student athlete, he is committed to excellence in the classroom and on the field. He was named Purdue Student of the Week on January 25, 2024 and plays football for the Boilermakers.

6. REPORT OF THE SUPERINTENDENT'S STUDENTADVISORY COUNCIL

A. Reports/Updates: Superintendent's Student Advisory Council

7. REPORT OF THE SUPERINTENDENT

A. Reports/Updates: Superintendent Arthur Culver

8. DISTRICT BUILDING & GROUNDS REPORT

9. DISTRICT FINANCE REPORT

A. Report: Delfaye Jason, Chief School Business Official

10. ISBE REPORT

A. Report/Update: Michael Gum, ISBE Division Administrator

11. EXECUTIVE SESSION

A. Motion to Enter to Executive Session. A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2 (c)) will be necessary to consider one or more of the following subjects: 120/2(c)(1) Employee appointments, employments, compensation, discipline, performance, dismissals or dismissal of specific employees, and complaints; 120/2(c)(2) Collective Negotiating Matters; 120/2(c)(5) Property Acquisition/Lease/Purchase; 120/2(c)(8) Security Procedures; 120/2(c)(11) Litigation; 120/2(c)(21) Closed Meeting Minutes

Motion to Enter to Executive Session under the exceptions set forth in the Illinois Open Meetings Act (5 ILCS 120/2) as follows:

A closed session in accordance with the Illinois Open Meeting Act (5 ILCS 120/2(c))  following subjects including:

120/2(c)(1) Employee appointments, employments, compensation, discipline, performance, dismissals or dismissal of specific employees, and complaints

120/2(c)(2) Collective Negotiating Matters

120/2(c)(5) Property Acquisition / Lease / Purchase

120/2(c)(8) Security Procedures

120/2(c)(11) Actual/Potential Litigation

120/2(c)(21) Closed Meeting Minutes Discussion/Review

12. OPEN SESSION

A. Motion to Reconvene in Open Session.

Motion to Reconvene in Open Session.

13. INFORMATIONAL REPORTS

A. Buildings and Grounds Committee Report

B. Joint Curriculum & Policy Committee Report

C. Finance Committee Report

13. INFORMATIONAL REPORTS

14. APPROVAL OF MINUTES

A. Regular Meeting of January 30, 2024

The FOP will approve the minutes as presented. The minutes will be made public within7 days of passage of this motion.

15. APPROVAL OF CONSENT AGENDA ITEMS (February Board of Education Meeting)

A. Finance Items: Part B - H - Part B - Board Bills $4,405,137.38, Payroll $7,185,842.20, Credit Card $45,537.31, Payroll Wire Transfers $1,885,339.45, A/P EFT's $467.37, W/C Claims $50,434.14, Part C Miscellaneous Cash Receipts $2,931,275.87, Part D Athletics $12,225, Part E Monies Returned and Miscellaneous Payments $0, Part F Open A/P $0, and Part H Overtime $63,164.31, for Month of January

 Approval of District Finance Items - Parts B - H

Part B - Board Bills January - $4,405,137.38; January Payroll $7,185,842.20; Credit Card $45,537.31;

Payroll Wire Transfers $1,885,339.45; AP Wire Transfers $467.37; W/C Claims $50,434.14

Part C - Miscellaneous Receipts $2,931,275.87

Part D - Athletic Activity - $12,225 Revenue, $0.00; Expenditures = $12,225 Net

Part E - Money Returned from Expense Checks & Misc Payments $0.00

Part F - Projected Open Accounts Payable Un-Restricted $

Part F - Projected Open Accounts Payable Necessary Unpaid $0.00

Part G - No Report

Part H - Payroll Overtime $63,164.31

B. Payment of Invoices for Legal Services from Becker, Hoerner & Ysursa, P.C. for the Month of January in the Amount of $8,423.62

Approval of payment of the invoices for legal services from Becker, Hoerner & Ysursa, P.C. for the month of January in the amount of $8,423.62

C. Use of Premise Requests

Approval of Use of Premise Requests as presented.

Use of Premise Referrals:

2BG.Consider a request from Christopher Belt/Latoya Greenwood to use the Library at East St. Louis Sr. High on February17, 2024 for a College Fair/FAFSA Information Session. Fee:$808.56 (requesting waiver of fees)

3BG.Consider a request from Delta Sigma Theta (ESLAC) to use the gymnasium at Lincoln Middle School on March16, 2024 for the Abbie Lou Martin Girls Empowerment Summit. Fee: $922.09 (requesting waiver of fees)

4BG.Consider a request from Alpha Kappa Alpha Sorority to use the gymnasium at Mason Clark Middle School on March23, 2024 for the Youth Vendor Pop-up Shop. Fee: $1,214.62 (requesting waiver of fees)

D. Professional Development Requests and Addendums. Approximate Cost $316,270.20.

Approval of Professional Development Requests and Addendum(s) as presented. Approximate Cost: $316,270.20

E. Field Trip Requests and Addendums. Approximate Cost $36,690.93.

Approval of Field Trip Requests and Addendums. Approximate Cost $36,690.93.

6.A. FIELD TRIP REQUESTS

16. APPROVAL OF ACTION AGENDA ITEMS (February Board of Education Meeting)

A. Approval of Personnel Report/Addendums and Contracts.

Motion to Approve the Personnel Report - Employments, Separations, Contracts & Addendums.

B. Approval of Curriculum Action Items 7.A List and Addendums. Approximate Cost: $699,383.22

Motion to Approve the Curriculum Action Items 7.A List and Addendums. Approximate Cost: $699,383.22

1. Consider approval of the Agreement between St. Clair County ROE and E St Louis 189 for English as a Second Language Services for students for the 23-24 school year. Cost: $33,000.00 Funding

Source: Special Education (1912-8670)

2. Consider approval of an agreement with University of Illinois for teacher education students serving at School District 189. Cost: $0

3. Consider approval of an Independent Contractor Agreement with the Community Performance Ensemble to provide after-school percussion and dance programming to students enrolled in the 21st CCLC Program. Cost: $2,000.00 Funding Source: 21st CCLC

4. Consider approval of an Independent Contractor Agreement with Spencer Taylor to provide afterschool support to students in the area of basic basketball fundamental skills. Cost: $5,000.00

Funding Source: Community Partnership

5. Consider approval of the Memorandum of Understanding (MOU)/Independent Contractor Agreement submitted by the JJK Fan to service students in the 21st Century Community Learning Center at Wyvetter Younge School of Excellence. Cost: $0

6. Consider approval of Follett Content Solutions quote for 4,129 books and 272 ebooks for Annette Officer Elementary School. Cost: $73,996.26 Funding Source: Officer Library Books(18-000000-8430)

7. Consider approval of an MOU with Strategies For Youth to provide Tier 2 Trauma Jeopardyservices. Cost: $0

8. Consider approval of King and Lord Designs for Wraparound marketing services. Cost: $2,500.00

Funding Source: ICJIA

9. Consider approval of Tyrus Armor for Music Studio/Therapy at St. Clair County Detention Center and Bush Alternative School. Cost: $25,000.00 Funding Source: ICJIA

10. (Previously Approved 10/23/23 *Change In Scope of Work and Cost*) Consider approval of Catalyst for Educational Change Service of Contract for Lincoln Middle School to provide services for school improvement. Cost:$57,425.98$56,742.24 Funding Source: SIG

11. Consider approval of an agreement with SIUe School of Nursing for nursing practicum students serving at School District 189. Cost: $0

Consider approval of an agreement with SIU Carbondale for social work practicum students 

12. serving at School District 189. Cost: $0

ADDENDUM 2-12-24

13. Consider approval of a grant services agreement with the Regional Office of Education #40 outlining roles for advancing a multi-tiered system of support for mental health and behavioral health supports. Cost: $0 (District receives $300,000)

ADDENDUM 2-16-24

14. Consider approval of the Clear Touch Panel purchase. Cost: $498,886.96 Funding Source: District

ADDENDUM 2-21-24

15. Consider approval of Kaleidoscope Adventures to for the Peace Warriors trip and programming. Cost: $59,000.00 Funding Source: ICJIA

C. Approval of qualified bid from Jarrell Mechanical for HVAC upgrades for the High School, Wyvetter Younge School of Excellence, and the District Administration Building. Cost: $12,172,128.00Motion to Approve bid from Jarrell Mechanical for HVAC upgrades for the high school, Wyvetter Younge School of Excellence, and the District Administration Building. Cost: $12,172,128.00

3F.Consider evaluating and granting approval for Bid Packages encompassing District EMS Controls (Bid Package 1), Central Plant Renovations (Bid Package 2), and HVAC upgrades for the high school, Wyvetter Younge School of Excellence, and the District Administrative Building (Bid Package 3) to facilitate the execution of contracts, as outlined by Holland Construction Services. Cost: $12,172,128.00 Funding Source: ESSER III

Motion to Approve Worker's Compensation Settlement Agreement(s) as discussed in Closed Session.

17. OLD BUSINESS

18. NEW BUSINESS

A. Bi-Annual Review of Closed Session Minutes for release and/or destruction of verbatim recordings.

Motion to Approve

Pursuant to Section 2.06(d) of the Illinois Open Meetings Act, the East St. Louis School District Financial Oversight Panel has reviewed the Minutes of its Closed Sessions for the following dates:

- Financial Oversight Panel Meetings of May 2012 through January 2024.

- Motion to Keep Confidential the Closed Session Minutes for the Meeting Dates May 2012 through January 2024.

- Motion to Destroy the Verbatim Closed Session Meeting Minute Tape Recordings for the Period of June 2022 through August 2022

19. ANNOUNCEMENTS

A. Meeting Dates: March 25, 2024, April 22, 2024, May 28, 2024, June 24,2024

20. ADJOURNMENT

A. Motion to adjourn the meeting.

Motion to Adjourn the Meeting.

https://www.isbe.net/Documents_Finance_ESL/20240226-agenda.pdf