Lincolnshire-Prairie View School District 103 Board of Education met Oct. 19.
Here are the minutes provided by the board:
The Board of Education of Lincolnshire-Prairie View School District 103 held a Regular meeting at 7:00 p.m. at the district office.
The following Board members were present:
Anne van Gerven, President
Kate Harper, Vice President
Marissa Grossenbach
Rana Hashemi
Maria Peterson
Michael Weaver
Absent: Michael Odongo
Present at District Office:
Dr. Scott Warren, Superintendent
Katie Reynolds, Assistant Superintendent for Curriculum and Instruction
Patrick Palbicke, Assistant Superintendent for Business/CSBO
Dr. Craig Chatham, Director of Technology and Assessment
Dr. Gina Finaldi, Director of Student Services
Margaret Van Duch, Communications Coordinator
Michelle Blackley, Principal Daniel Wright Junior High School
Ann Hofmeier, Principal Laura B. Sprague School
Mary Campbell, Board Secretary
Public: 0 Press: 0 Other Staff: 2
Call to Order and Roll Call
Mrs. van Gerven called the meeting to order at 7:03 p.m.
Pledge of Allegiance
Community Participation
There was no community participation at this time.
Approval of Minutes
Motion by Mrs. Harper seconded by Mrs. Peterson, the Board approve the minutes of the September 28, 2021 Board meeting.
Roll Call: Grossenbach, Harper, Peterson, Weaver, van Gerven
Absent: Odongo. Abstain: Hashemi. Motion carried.
Consent Agenda
Motion by Mrs. Harper, seconded by Mrs. Grossenbach, the Board approves the following items on the Consent Agenda:
1. Approval of Bills
2. Approval of Resignations
Roll Call: Grossenbach, Harper, Hashemi, Peterson, Weaver, van Gerven Nays: None. Abstain: None. Motion carried.
A Board member questioned the salary of the contract tracer position and it was decided to pull the approval of employment actions from the consent agenda and it be moved to action items for further discussion.
Discussion Items
1. D103 Learning Update
Dr. Warren showed Lake County metrics continuing to decline along with incidence rates resulting in very few COVID positive cases in the schools.
Dr. Warren reported that transportation has been dealing with a shortage of drivers. Mr. Mendoza has been combining routes as well as using himself as a driver during the shortage. He is advertising for drivers with signs on vehicles, at job fairs, and on employment sites. The Board asked that this information be communicated to the community.
2. Strategic Plan Update
Dr. Warren informed the Board that the feedback from the community was supportive of the goals with a few specific suggestions. The Board will review the Strategic Plan again in November followed by the adoption of the plan. The Portrait of a Graduate will serve as our “North Star” and guide the District’s work to ensure our students grow to become engaged, successful leaders and citizens in our global community.
3. Student Data Discussion
Mrs. Reynolds presented the recent state and national standardized test results. District 103 students made progress over the course of the pandemic but did not grow at a rate consistent with pre-pandemic levels. The academic growth of our students was much higher than compared to students in many other districts.
To help our students rebound academically, data teams at each school are reviewing test results on an individual and classroom basis to determine who needs academic intervention and support. The goal is for teachers to teach current grade-level standards and fill in the learning gaps where needed to help bring students up to their grade level.
4. Stipend Update
The Board discussed the additional three stipends for the coaches who are responsible for the ICTM Math contest at Half Day School. The Board has asked if another Math contest would be more beneficial to our students.
5. Tentative Levy
Mr. Palbicke proposed a 2021 tax levy of $32,765,000 before the principal and interest is factored in from bonds issued for capital projects. Eighty-six percent of the district’s revenue comes from taxes. The Board is expected to adopt the levy in November.
6. Bid Opening Discussion for HVAC Installation at Half Day and Sprague Mr. Palbicke explained the reasoning behind not recommending the Board to award a bid to the lowest bidder, Helm Mechanical. Mr. Palbicke stated that the bids came in so far above target that he wants to take the time to ensure this is the best and most economical route to getting this project completed. Administration is deciding whether or not the equipment and labor should be sent out for bids separately. If the Board needs to act at the next Board meeting then it will be changed to a Special Meeting instead of a Committee of the Whole Meeting.
7. Student Services Administrative Organizational Structure and Responsibilities Dr. Warren discussed the changes requiring administrator level responsibilities and additional workload, and recommended a change in title from Administrative Assistant to Administrative Specialist and a salary increase to compensate for these additional duties. The Board agreed with the position title changes and salary increase and this will be brought for approval at the November Board meeting.
Actions Items
Approval of Employment Actions
Motion by Mrs. Harper, seconded by Mrs. Hashemi the Board approves the following item on the consent agenda:
1. Approval of Employment Actions
Roll Call: Ayes: Grossenbach, Harper, Hashemi, Peterson, van Gerven
Nays: Weaver. Abstain: None. Motion carried.
Information
Board Representatives Committee Updates
Board members reported on business conducted at recent PTO, Music Boosters and LFF board meetings. A Board member asked for a d103 zoom link account for LFF so that the members are able to set up their monthly meeting virtually.
Written Department Updates
Board members reviewed the department updates. Mr. Palbicke will send the treasurer’s report directly to the Board members in the next week.
Curriculum and Instruction, Student Services, Technology and Assessment The Board discussed increasing the salary of our aides to become more competitive within our area. Two of our aides have recently moved to district 96 due to a salary increase.
D103 Board meetings will be held in-person and live-streamed each month starting November 2. Members of the community should attend the meeting at 111 Barclay Boulevard, Lincolnshire if they would like to make a public comment.
Superintendent’s Informational Report
Dr. Warren reported that there were five FOIAs and two leave of absence requests. He also shared that the CDC was in Lake County collecting data from the test to stay program. Lake County is one of the few areas in the country that is using test to stay at their schools.
Old Business/New Business
No new or old business was brought forward for discussion.
Community Participation
There was no community participation at this time.
Executive Session
Motion by Mrs. Harper , seconded by Mrs. Hashemi, the Board go into Executive Session to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees, collective negotiating matters between the public body and its employees or their representatives and student disciplinary cases.
Roll Call: Ayes: Grossenbach, Harper, Hashemi, Peterson, Weaver, van Gerven. Nays: None. Abstain: None. Motion carried.
The Board moved into Executive Session at 9:40 p.m.
Open Session
The Board reconvened to Open Session at 9:57 p.m. Mrs. van Gerven reported that the resolutions are being reviewed and will be sent to all Board members with further discussion at the November Board meetings.
Adjournment
Motion by Mr. Weaver, seconded by Mrs. Peterson to adjourn.
Voice vote: All ayes. No nays. Motion carried.
The meeting adjourned at 10:02 p.m.
https://meetings.boardbook.org/Documents/CustomMinutesForMeeting/1204?meeting=500191
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